Billing Coordinator (VA569)

We are seeking a motivated and detail-oriented Billing Coordinator to join our Revenue team.

This is a fantastic opportunity to play a crucial role in managing and supporting the entire billing cycle, ensuring the accurate and timely preparation and submission of invoices to clients.

This role could be based in either our Southampton, British Virgin Islands, Cayman, Jersey or Guernsey offices.

Key responsibilities:

• Invoice Preparation: Prepare, review, and finalise client invoices in accordance with firm policies, client agreements, and billing guidelines. This includes reviewing time entries, disbursements, special billing arrangements, and time/cosy transfers/write-offs
• Invoice Preparation Support: Support the secretaries with their billing questions and queries, and liaise with the rest of the Revenue Team or Finance Systems to obtain answers
• Credit Note Preparation: Prepare, prepare and finalise credit notes, when requested
  Proforma Review & Editing: Generate and distribute proforma invoices to partners, incorporating partner edits and ensuring all changes are accurately reflected before final invoice generation
  Reporting: Generate various billing reports for partners and fee earners, including WIP (Work in Progress), unbilled disbursements, and aged receivables
• Collections Support: Assist with collections efforts by providing necessary documentation and information to partners or the Credit Control team
• Process Improvement: Identify and recommend improvements to billing processes and procedures to enhance efficiency and accuracy
• Collaboration: Establish and maintain strong working relationships with matter partners, fee earners and secretaries, and the other members of the Revenue Team
• Portfolio knowledge: Develop an understanding of the WIP and debt numbers within your portfolio, to assist the Revenue Manager in managing the WIP and debt

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