Billing Coordinator (VA569)

Location:
  • British Virgin Islands
Department: Finance
Experience: At least 1 year experience of a finance billing role in a legal firm combined with 3e experience

We are seeking a motivated and detail-oriented Billing Coordinator to join our Revenue team.

This is a fantastic opportunity to play a crucial role in managing and supporting the entire billing cycle, ensuring the accurate and timely preparation and submission of invoices to clients.


Key responsibilities:

  • Invoice Preparation: Prepare, review, and finalise client invoices in accordance with firm policies, client agreements, and billing guidelines. This includes reviewing time entries, disbursements, special billing arrangements, and time/cosy transfers/write-offs
  • Invoice Preparation Support: Support the secretaries with their billing questions and queries, and liaise with the rest of the Revenue Team or Finance Systems to obtain answers
  • Credit Note Preparation: Prepare, prepare and finalise credit notes, when requested
    Proforma Review & Editing: Generate and distribute proforma invoices to partners, incorporating partner edits and ensuring all changes are accurately reflected before final invoice generation
  • Ensure timely and accurate posting of disbursements to support the Accounts payable team and the billing process.
  • Monitor weekly and monthly incorporations and coordinate with Corporate Administrators to obtain billing request forms.
  • Support the Bermuda CSP team with their billing queries and requests.
  • Assist the Senior Revenue Controller in ensuring the timely completion of the annual bill run.
  • Reporting: Generate various billing reports for partners and fee earners, including WIP (Work in Progress), unbilled disbursements, and aged receivables
  • Collections Support: Assist with collections efforts by providing necessary documentation and information to partners or the Credit Control team
  • Process Improvement: Identify and recommend improvements to billing processes and procedures to enhance efficiency and accuracy
  • Collaboration: Establish and maintain strong working relationships with matter partners, fee earners and secretaries, and the other members of the Revenue Team
  • Portfolio knowledge: Develop an understanding of the WIP and debt numbers within your portfolio, to assist the Revenue Manager in managing the WIP and debt

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The ideal candidate will have:


  • Familiarity with corporate services industry and experience using VIRRGIN.
  • At least 1-3 years’ billing experience in a law firm
  • Proven experience engaging with Partners and senior stakeholders
  • Strong understanding of law firm billing practices and confidentiality standards
  • Highly proficient in Microsoft Office (Excel, Word, Outlook) and quick to learn new systems
  • Excellent communication, interpersonal, and organizational skills
  • Detail-oriented, self-motivated, and able to work independently under pressure
  • A flexible, proactive approach


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