Junior Legal Secretary (VA609)

We have an exciting opportunity for a Junior Legal Secretary to work as part of a team, providing secretarial and administrative support to a group of designated Corporate fee earners in our Hong Kong office. 

Principal duties will include:

Secretarial

• Amending lengthy, complex legal documents in an accurate and timely manner
• Checking and proof reading documents and amending as necessary
• Assisting in the creating of new clients / matters on Document Management (DM) system
• Copy typing and general drafting
  

General Administration

• Answering telephones and email messages
• Assisting with conflict checks
• Taking and forwarding messages
• Booking meeting rooms, equipment and catering
• File management and archiving, ensuring all matter opening data is captured
• Creating and amending diary appointments
• Arranging conference calls
• Working collaboratively with marketing and business development (M&BD), providing a range of administrative support as and when requested
• Creation, checking and processing of business-related expense claim forms on behalf of fee earners
• Covering for absence
• Additional general office duties as and when required

Billing

• Preparing draft bills (including narrative) for fee earner approval
• Reviewing for administration

CRM system

• Adding partner and fee earner contacts and ensuring data is up to date to include accurate profiling of contacts
• Adding partner and fee earner marketing & business development (M&BD) activities to their contacts list
  

Collateral / Presentations

• Creating and formatting PowerPoint presentations as required, following brand
  guidelines

BD Trips & Partner Personal BD Plans

• Organising the logistics and all administration associated with business trips, client
  meetings and small events (e.g. team or partner business trips, small client lunches
  or dinners, client hospitality, sporting or social events, in-house seminars)
• Producing biographies for target contacts and compiling collateral packs
• Ensuring partners plans are kept up to date and that all M&BD activity is reflected
  in the plan

Biographies and Profiles

• Ensuring partners and fee earners review and update their biographies on a regular
  basis and pass any amendments to the M&BD team for updating on the website
  

  
  

The ideal candidate will have a good standard of education along with:

• Previous experience with some or all the above duties
• Some corporate experience, ideally in an international firm
• Some experience of billing (preferably with 3E)
• Well versed in the use of Microsoft Office applications, specifically Word to a high degree of competence plus PowerPoint, Outlook and Excel
• Good typing speeds and accuracy is essential
• Familiarity with the use of CRM systems is beneficial
• ​​Secretarial / administration qualifications are required

This is a full time role with standard working hours of 9:00am - 5:30pm.

Please click on "Apply for this job" to submit a CV for this vacancy.