Legal Secretary (VA620)

We have an exciting opportunity for an experienced Legal Secretary to work as part of a team, providing clerical support and administration to designated fee earners.

Principal duties will include:

Typing of all correspondence

• Copy typing
• Agreements
• Reviewing and amending
• Checking and proof reading
• Typing and amending lengthy, complex legal documents in an accurate and timely manner 
• Creating of business related expense claim forms on behalf of their fee earners
• Assisting with the creation of new clients / matters on the Document Management (DM) system
  
  

General Administration

• Answering telephone and e-mail messages
• Assisting with conflict checks
• Taking and forwarding messages
• Creating and amending diary appointments
• Booking meeting rooms, equipment and catering
• Arranging conference calls
• Covering for absence
• ​Other general office duties as and when required

Organising travel arrangements

• According to Employee Handbook guidelines
  
  

Database Management

• Adding partner and fee earner contacts and ensuring data is up to date to include accurate profiling of contacts
• Adding contacts to LinkedIn, if required
• ​Filing and archiving

Billing

• Processing incoming invoices and payments
• Elite Practice Management System
• Analysing time reports
• Preparing draft bill to fee earner / finalising draft bill
• Reviewing for administration
• Sending chasers to client
• Assisting in yearly Annual Returns billings

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The ideal candidate will have a good standard of education along with:

• 3+ years' legal secretarial experience 
• Excellent written and spoken English and Mandarin 
• Well versed with desktop publishing programmes including: Microsoft Word, Excel, PowerPoint and Outlook
• Ability to type quickly and accurately
• Notarial knowledge would be an advantage but training will be provided
• Team oriented with a flexible approach to assisting colleagues

Please click on "Apply for this job" to submit a CV for this vacancy.