Legal Secretary - Family office (VA655)

We have an opportunity for a Legal Secretary to work as part of a team providing secretarial and administrative support to a group of designated fee earners in our Family team. 

This is a full time role, based in our Guernsey office.

Principal duties will include:

• Amending complex legal documents in an accurate and timely manner
• Checking and proof-reading documents and amending as necessary
• Assisting in the creating of new clients / matters on Intapp and document management system (DMS)
• Copy typing
• Audio typing
• Ensuring client files are updated ahead of meetings / Court Hearings
• Preparing of Court bundles
• Receiving of disclosure documents and ensuring all is in order prior to fee earner review
• Booking travel and courses on behalf of fee earners
• Answering telephones and email messages, taking and forwarding messages
• Checking fee earners inboxes to ensure anything urgent is dealt with
• Assisting with conflict checks as and when required at the fee earners request
  
• Booking client meetings including booking meeting rooms, equipment and catering if required
• File management and archiving, ensuring all matter opening data is captured
  
• Working with Marketing and Business Development, providing a range of administration support as and when requested
• Checking and processing fee earner expense claims
• Assisting with billing and sending out invoices to clients
  

​The ideal candidate will have a good standard of education along with:

• Previous experience with some or all of the above duties
• ​Previous experience of working in a legal environment, specifically within a Family Office would be beneficial
• Experience in the use of MS Office applications, specifically Word to a high degree of competence, along with Outlook.  Knowledge of Excel would be beneficial
• ​Good typing speeds and accuracy are essential
  
• Familiarity with the use of CRM systems would be beneficial
• Secretarial / administration qualifications would be advantageous
  

Please click on "Apply Now" to submit a CV for this vacancy.