Finance Administrator FTC (VA616)

We are currently looking for a Finance Administrator on a 6 month fixed term contract basis, to provide clerical and administrative support to the finance function of Carey Olsen and its associated businesses.

Principle duties include:

​Banking Transactions

• Processing payment requests to ensure a swift and accurate service to our suppliers
• Liaising with suppliers in respect of their invoices and payment queries
• Posting of outgoing payments and financial transactions
• Performing supplier statement reconciliations and creditor control account reconciliations
• Management of aged ledger items
• Maintaining internal processes
• Supporting continuous improvement initiatives and project work
• Carrying out ad hoc tasks as required

Financial Record Keeping

• Maintaining filing and archive system
• Assisting with database administration and internal billing queries
• Reviewing monthly transactions in accordance with month end reporting
• Maintaining internal financial allocations between jurisdictions

Customer Service (internal)

• Deal with internal and client enquiries (e.g. unpaid/overdue invoices, supplier statement reconciliations, matter postings etc.)
• Prompt and friendly handling of face-to-face and telephone requests for assistance
• Preparation and distribution of internal reports
• Liaising with employees in respect of their expenses and payment queries

Customer Service (external)

• Liaising with external suppliers in respect of their invoice payment and statement queries
• Producing and distributing remittance advices
• Reconciliation of supplier statements, bank accounts and general ledgers
• Updating and maintaining supplier contact and master data records

Experience:

• Previous Accounts Payable experience required
• Well versed with desktop programmes including Microsoft Excel, Outlook and Word
• Knowledge and experience of 3E would be advantageous