Legal Secretary (VA655)

We have an opportunity for a Legal Secretary to work as part of a team providing secretarial and administrative support to a group of designated fee earners in our Property team. 

This is a full time role, based in our Guernsey office.

Principal duties will include:

Secretarial

• Amending complex legal documents in an accurate and timely manner
• Checking and proof-reading documents and amending as necessary
• Assisting in the creating of new clients / matters on Intapp and document management system (DMS)
• Copy typing
• Audio typing from tape and electronic files
• Assisting in copying and preparing of court bundles
• Receiving of disclosure documents prior to fee earner review
• Booking travel and courses on behalf of fee earners
  

General administration

• Answering telephones and email messages, taking and forwarding messages
• Assisting with conflict checks
• Booking meeting rooms, equipment and catering
• File management and archiving, ensuring all matter opening data is captured
• Creating and amending diary appointments
• Arranging conference calls
• Working with Marketing and Business Development, providing a range of administration support as and when requested
• Checking and processing fee earner expense claims
• Assisting with billing and sending out invoices to clients
  

​The ideal candidate will have a good standard of education along with:

• Previous experience with some or all of the above duties
• Proficiency with MS Office applications, specifically Word to a high degree of competence, along with Outlook.  Knowledge of Excel would be beneficial
• ​Good typing speeds and accuracy
• ​Previous experience of working in a legal environment would be beneficial but not essential
  
• Familiarity with the use of CRM systems would be beneficial but not essential
  

Please click on "Apply Now" to submit a CV for this vacancy.