Legal Secretary (VA700)

We have an exciting opportunity for an experienced legal secretary to work as part of a team, providing clerical support and administration to designated fee earners.

Principal duties will include:

General Secretarial

• Typing of all correspondence
• Copy typing
• Agreements
• Reviewing and amending
• Checking and proof reading
• Typing and amending lengthy, complex legal documents in an accurate and timely manner 
• Creating of business related expense claim forms on behalf of fee earners
• Assisting with the creation of new clients / matters on the Document Management (DM) system
  

General administration

• Answering telephone and e-mail messages
• Assisting with conflict checks
• Taking and forwarding messages
• Creating and amending diary appointments
• Booking meeting rooms, equipment and catering
• Arranging conference calls
• Covering for absence​
• Other general office duties as and when required
• Organising travel arrangements according to Employee Handbook guidelines

Database Management

• Adding partner and fee earner contacts and ensuring data is up to date to include accurate profiling of contacts
• Adding contacts to LinkedIn, if required
• ​Filing and archiving

Billing

• Processing incoming invoices and payments
• Analysing time reports
• Preparing draft bill to fee earner / finalising draft bill
• Reviewing for administration
• Sending chasers to client
• Assisting in yearly Annual Returns billings

​The ideal candidate will have a good standard of education along with 3+ years' legal secretarial experience, excellent written and spoken English and Mandarin.  Individuals should be well versed with desktop publishing programmes including: Microsoft Word, Excel, PowerPoint and Outlook, and the ability to type quickly and accurately.  Notarial knowledge would be an advantage but training will be provided.

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