Legal Secretary (VA703)

Carey Olsen is looking for a Legal Secretary to join the Corporate Funds team in our Jersey office. You will provide secretarial and administrative support to a group of designated fee earners, as well as provide personal assistant service to Partners.

If you have the necessary experience, great interpersonal skills and thrive on being busy then we would love to hear from you.

Key duties and responsibilities include:

Secretarial and Administrative: 

• ​Typing, transcribing and other Word Processing tasks
• Filing and correspondence duties
• Telephone and conference calls duties
• Diary management
• Checking and processing business related expense claim forms
• File management and archiving, ensuring all matter opening data is captured
• Assisting with conflict checks
• Booking meeting rooms, equipment and catering
• Checking and proof-reading documents and amending as necessary
• Assisting in the creation of new clients / matters on Document Management (DM) system
• Providing PA support to Partner(s)
• Assisting with matter management and team billing on 3E

CRM system: 

• ​Adding partner and fee earner contacts, marketing & business development (M&BD) activities to contacts list

Personal Assistant and office administration duties: 

• ​Acting as first point of contact: dealing with correspondence and phone calls
  
• Assisting team with matter administration and client billing
• Document / agreement formatting
• Organising and managing internal and external events and engagements
  
• Managing databases and filing systems
  
• Filing and correspondence duties
• Meeting & presentation preparation
• Records management and document control
• Scheduling meetings 

Travel & Business Development:

• Organising business trips, client meetings and small events on behalf of Partner(s) and fee earners (e.g. team or partner business trips, small client lunches or dinners, client hospitality, sporting or social events, in-house seminars)