Corporate Administrator (VA783)

We are looking for a Corporate Administrator to join our Hong Kong Office. The post holder will provide administrative and legal support to partners, lawyers and clients.

The role is responsible for the administration of a portfolio of companies, limited partnerships and other entities of Carey Olsen and its associated businesses, handling legal / regulatory filings and other compliance tasks, maintaining statutory records and handling company secretarial matters.  

Principal duties include:

• Handle day-to day corporate administration of entities within the portfolio
• Be responsible for administration and company secretarial matters such as managing incorporation or transfer-in matters, drafting minutes, resolutions, and other statutory filing documents, and ensuring statutory filings are made
• Liaise with the Registrar, Cayman Islands Monetary Authority and Department of International Tax Compliance in connection with routine administrative matters and applications
• Liaise with the corporate services teams in the Cayman Islands and BVI offices to ensure timely completion of all applicable tasks
• Assist the fee earners to ensure completion of all regulatory filings and administration requirements within strict deadlines for the portfolio of entities
• Generation of registered office / agent bills, payment monitoring and tracking WIP and liaising with clients with respect to the same
• Maintenance of statutory records and corporate documentation in accordance with internal policies and procedures

The ideal candidate will have:

• A background in corporate administration services with at least 3 years of relevant experience ideally from a professional firm / CPA firm / law firm
• Technical knowledge of the applicable statutory laws and other related regulatory requirements
• Strong IT skills in MS Office (Outlook, Word, Excel and Power Point), (and an ability to learn ViewPoint and Cayman Islands regulatory systems, (CAP, DITC, CORIS and REEFS))
• Billing experience, ideally in 3E (billing software)
• Background as a legal executive advantageous
• A good standard of education
• Excellent planning and organisation skills and ability to prioritise effectively
• Good written and verbal communication skills in English and Cantonese
• Team oriented with a flexible approach to assisting colleagues in a multi-team working environment
• Commitment to the highest standards of client service based on understanding needs and delivering solutions
• Friendly and approachable manner
• Strong attention to detail
• Highly motivated with a 'can do' attitude

​Candidates should hold the relevant residency as immigration support is not available.

Please click on "Apply Now" to submit a CV for this vacancy.

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